Princeton University Records Management now coordinates all records storage, retrieval, and destruction services in conjunction with Facilities Building Services. In the coming months our team... Read More
Welcome to Records Management at Princeton!
Princeton University Records Management provides records services to university staff, assisting departments in all aspects of managing university records. Our team helps departments create file naming, storage, and retention plans for paper and electronic records, and we facilitate temporary records storage, retrieval, and destruction services in conjunction with Princeton Facilities. In addition to providing direction regarding when and how to destroy obsolete records we also facilitate the transfer of permanent records to the University Archives.
Records management is the systematic control of records throughout their lifecycle - from their creation or receipt to their disposal or transfer to the University Archives. Being mindful of the records we create and how we manage them has many benefits. It ensures that records of enduring historical, administrative, legal, or fiscal value are captured and preserved. It also allows for the timely destruction of records that are non-essential so that we may minimize litigation risks, reduce operating costs, and improve organization.
All University employees are responsible for managing the records in their custody. The University-wide Records Management Principles provide guidance for employees to support their records management efforts.
Princeton University Records Management is located in the Seeley G. Mudd Manuscript Library, home of the University Archives.
*** Please note an important change to records storage procedures: as of January 2020 all records-related requests (inventory/scheduling/storage/retrieval/destruction) now go through Princeton University Records Management. Please do not contact Facilities Customer Service or staff at 755 Alexander directly for records services. Instead, please send an email to firstname.lastname@example.org, or call Clayton McGahee at 609-258-1737 for assistance. Our new procedures eliminate the need for departments to create work orders for temporary records storage and retrieval.
In anticipation of the first year-end close of the new PRIME financial systems the Office of Finance and Treasury posted a guide called “Understanding Financial Record Retention.” This guide,... Read More
The University Archivist, as authorized by the Board of Trustees, is responsible for determining which University records may be destroyed and which records are to be transferred to the University Archives to be retained permanently for administrative and historical use. The University Records Manager, in concert with the University Archivist, works with those responsible for creating and managing University records to identify and classify permanent and non-permanent records and to establish a management plan for those records.