About Records Management

Records management is the systematic control of records throughout their lifecycle - from their creation or receipt to their disposal or transfer to the University Archives. Being mindful of the records we create and how we manage them has many benefits. It ensures that records of enduring historical, administrative, legal, or fiscal value are captured and preserved. It also allows for the timely destruction of records that are non-essential so that we may minimize litigation risks, reduce operating costs, and improve organization.

All University employees are responsible for managing the records in their custody. The University-wide Records Management Principles provide guidance for employees to support their records management efforts.

Princeton University Records Management is located in the Seeley G. Mudd Manuscript Library, home of the University Archives. In addition to providing direction regarding when and how to destroy obsolete records we also facilitate the transfer of permanent records to the University Archives.

Recent Posts

Monday, October 26, 2015

In anticipation of the first year-end close of the new PRIME financial systems the Office of Finance and Treasury posted a guide called “Understanding Financial Record Retention.” This guide,... Read More

Tuesday, September 1, 2015

We all know that it can be hard to find time to sort through and purge our office files. It seems like a lot of work to add to our already full plates and sometimes the job doesn’t get done until... Read More


The University Archivist, as authorized by the Board of Trustees, is responsible for determining which University records may be destroyed and which records are to be transferred to the University Archives to be retained permanently for administrative and historical use. The University Records Manager, in concert with the University Archivist, works with those responsible for creating and managing University records to identify and classify permanent and non-permanent records and to establish a management plan for those records. 

History of Records Management at Princeton

Since 1959, by decree of President Robert F. Goheen, Princeton's University Archivist has been the authority on all matters pertaining to the management of University records.

In 2007, Princeton University's Executive Compliance Committee, in conjunction with the University Archivist, published an internal set of records management guidelines for University staff, including records retention and disposition guidelines as well as other information on records management-related topics.

In 2011, the University hired a University Records Manager, who reports to the University Archivist, to formalize the records management program through revision and expansion of the records retention and disposition guidelines and the development of outreach and training programs. The records management website provides information about the records management program and serves as a clearinghouse for records-related information for University academic and administrative staff.