Friday, August 16, 2019

Princeton University Records Management now coordinates all records storage, retrieval, and destruction services in conjunction with Facilities Building Services. In the coming months our team will be providing training for departments regarding how to identify records that can be moved from campus offices to storage in our university facility. Stay tuned! And in the meantime, please contact... Read More

Monday, October 26, 2015

In anticipation of the first year-end close of the new PRIME financial systems the Office of Finance and Treasury posted a guide called “Understanding Financial Record Retention.” This guide, announced in the April 2015 edition of The General Ledger Newsletter, is available at... Read More

Tuesday, September 1, 2015

We all know that it can be hard to find time to sort through and purge our office files. It seems like a lot of work to add to our already full plates and sometimes the job doesn’t get done until it absolutely has to be, in the face of an upcoming move or when filing space is running low. One department here at Princeton University has chosen to be proactive and tackle the problem on a regular... Read More

Thursday, April 17, 2014

Princeton University Records Management has a new look (and a new online address)! The new records management website replaces the records management guidelines website created in 2007. Those who visit the original website will be redirected to the new website, which includes new records management policies and retention schedules as well as... Read More

Tuesday, November 6, 2012

A week and a half ago, when everyone on the East coast was preparing for Hurricane Sandy, most of us were thinking about water, flashlights, sump pump backup power, and gasoline. How many people took the time to make sure that they had their vital personal records accounted for and safeguarded in the event that the storm did more than take down some branches in the backyard? Those of us who... Read More

Monday, January 9, 2012

I’ve put together this set of best practices for units that are considering (or are already actively) digitizing paper records and using the electronic version in place of the paper original. This is intended to help you make sure that you are scanning records at an acceptable level of quality for university purposes. Please address any questions to me (... Read More

Thursday, July 14, 2011

The July 2011 issue of the General Ledger Newsletter, a newsletter from the Office of Finance and Treasury, highlights the accounts payable records in Princeton’s current record retention guidelines. The intention of this statement is to clarify the office of record (i.e., who has ownership of and... Read More

Thursday, April 21, 2011

Welcome to Princeton University’s records management blog. My name is Anne Marie Phillips, and, as University Records Manager, my job at Princeton is to help you manage your records and information in ways that will make your... Read More